Location: Portishead, Bristol 

Status: Full-time, on-site 

Start date: Immediate/as soon as possible  

Job Purpose: To assist in the running of the bClear office and help the PR team with specific client tasks 

Reporting to: CEO 

This is a varied and interesting role within a growing PR agency.  We are searching for someone with experience in office administration as well as basic finance who can not only help with day-to-day office management activities but also assist our team of PR professionals with certain important aspects of client work. 

 As such, you will be able to turn your hand to a variety of tasks from general office duties, to sending press releases, tracking press coverage, writing coverage reports and creating eye-catching presentations.  This entails a good level of proficiency working in PowerPoint and using Excel to an intermediate level. 

About you

•  This person will be the office bedrock – the hub – the ‘go to’ who makes it possible for everyone else to concentrate on doing their own job as efficiently as possible. 
• Calm and unflappable under pressure.  

• A great communicator – they will have everything under control, but it’s just as important that everyone around them has full confidence and can relax knowing their request is in good hands. 

• Highly organised, juggling multiple tasks and timelines simultaneously. Able to switch quickly between tasks as required and prioritise according to the needs of the business. 

• A real eye for detail is critical, even when the pressure is on. Whether that be spotting a typo or an inconsistency in the way two reports are presented. 

• An outgoing, positive disposition. As the first point of contact for clients, suppliers and the media, and the ‘go to’ person for our team having a ‘can do’ attitude and energy is a must. 

• Must be proficient in Microsoft Office applications. Specifically; 

• Excel – understanding formulas and formats etc. 

• PowerPoint 

• Word – mail merges etc. 

• Microsoft Planner 

Key responsibilities include, but are not limited to:  

• Diary management and PA duties for CEO 

• Business administration and office management 

• Accounts, financial records and bookkeeping (Xero) 

• Timesheet management 

• Invoicing and payment monitoring 

• Basic IT / office equipment management (with external IT support) 

• First point of contact for incoming phone calls 

• Ordering stock, office upkeep etc. 

• HR administration (with external support) 

• New starter induction and equipment set up 

• Contracts 

• Payroll 

• Keeping policies up-to-date 

• Liaise with the PR team to: 

• Track press coverage and keep spreadsheets up to date 

• Collate and produce monthly/annual coverage reports 

• Assist in sending press releases for publication 

How to get in touch

Whether you’ve got an urgent need for effective PR for your business, or just want to find out more about how we work, we’re always happy to chat.