Main Purpose of the role:

1. To ensure the smooth running of the business
2. To complete, and keep up to date, bClear accounts and reports
3. To support the CEO with business operations
4. To support the CEO with PA duties

A day in the life of an office manager:

• Business administration and office management
  Accounts, records and bookkeeping (Xero)
  Timesheet management
  Finance reporting, Xero reconciliation, payroll, budgeting and invoicing
  Basic IT/office equipment management (with external IT support)

• Diary management and PA duties for CEO
• HR administration (With external support) – New starter induction, equipment, contracts, keeping policies up to date etc
• Client coverage tracking and producing monthly/annual client coverage and activity reports
• Send press releases to assist the team and first point of contact for all inbound phone calls to the office.
• Managing our ESG objectives

Ideal candidate, personal profile:

• This person will be the office bedrock – the hub – the ‘go to’ who makes it possible for everyone else to concentrate on doing their own job as efficiently as possible

• Calm under pressure – unflappable, able to prioritise and juggle multiple tasks

• A great communicator – they will have everything under control, but it’s just as important that everyone around them has full confidence and can relax knowing their request is in good hands

• Highly organised, juggling multiple tasks and timelines simultaneously. Able to switch quickly between tasks as required and prioritise according to the needs of the business

• A real eye for detail is critical, even when the pressure is on. Whether that be spotting a typo or an inconsistency in the way two reports are presented

• An outgoing, positive disposition. As the first point of contact for clients, suppliers and the media, and the ‘go to’ person for our team having a ‘can do’ attitude and energy is a must

Skills required for an office manager:

• Experience with administrative and clerical work
• Finance experience
• Proficiency in Microsoft Office suite, especially Excel
• Strong communication skills
• Strong ability to multitask
• Experience with invoicing / small business accounts (Xero experience would be beneficial but not essential)

Why work for bClear?

• Established 2005 – we’re a trusted and stable business.
• Our unrivalled reputation, and relationships with the media in our sectors – account managers can build on existing goodwill and brand recognition.
• Our results are outstanding: total amount of coverage for last calendar month – 1,086
• The opportunity to learn from one of the most experienced and respected PR professionals in the business, our CEO Debbie Staveley.
• Great time to join the team as we expand our digital service areas and into new sectors
• Beautiful offices – free onsite parking, channel views, meetings in the garden and the Ship Inn a few minutes’ walk away!
• Charity and community work has always been close to our hearts. Over the past 19 years, we have provided support to over 40 charities and in 2021 we launched the bClear Charity Fund.

Next steps

If you are an ambitious, bright and enthusiastic office manager who wants to make a career and grow your skills in a successful agency…

Please send your CV and a short covering note describing your current circumstances, and why you are interested to debbie.staveley@bclear.co.uk, we’d love to hear from you!